ASEP

(After School Enrichment Program)

The After School Enrichment Program is coordinated by Olinda PTA volunteers, with the goal of enriching the educational experience for Olinda students.  Professional vendors and community volunteers host a selection of classes held conveniently after school on the Olinda campus.

Olinda PTA does not raise funds from this program, but actually subsidizes the cost of classes, in order to make them more affordable for our families. We hope all students will find something of interest in the variety of classes!


Fall ASEP registration will open September 16 through 22. Classes begin the week of Oct 2 and run for 8 weeks

Please note there will be a $25 late registration fee per student per class and the absolute last day to register is 9/25.
NO REGISTRATIONS AFTER 9/25. NO EXCEPTIONS.

PLEASE READ our registration policies below before enrolling in classes.
To enroll go to olindapta.org/shop or click on the links in the schedule/class descriptions.
Questions? contact Ellie: olindaPTAasep@gmail.com

Fall 2023 ASEP Schedule

***Please note time change for Friday Craft class!***

Click here for class descriptions. Click here for printable calendar

MONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAY
Collaborative Storytelling with Dungeons & Dragons ($95) 
2:50-4:20 PM
Grades: *4th-6th
Room: Library


Art and Sensory Play with Ms. Lori ($95)
2:25-3:25 PM
Grades: 1st-3rd
Room: 10


Collaborative Storytelling with Dungeons & Dragons ($95)
1:20 – 2:50 PM
Grades: *4th-6th
Room: Library
Adventures in STEM  with Lego ($145)
2:25-3:55 PM
Grades: 1st-3rd*
Room: MPR

*4th-6th Grades may join the class at 2:50 for a reduced price ($130). They will miss the warm up project but will be able to participate in the main project. Click here.		Gymnastics ($90)
1:05-1:35 PM
Grades: TK / K
Room: MPR

*No Class Oct. 20, makeup date 12/15
Crazy About Sports ($130)
 1:05 – 2:05 PM
Grades: TK-K
Location: Field
Simonelli Fabulous Art Lab ($95)
2:50-3:50 PM
Grades: 4th-6th
Room: 8 		Hip Hop Swag ($90)
1:05 -1:35 PM
Grades: TK / K 
Room: MPR		Firecracker Math ($130)
2:25-3:25 PM
Grades: 1st-3rd
Room:  11		Gymnastics ($110)
2:25-3:15 PM
Grades 1st-3rd
Room: MPR

*No Class Oct. 20, makeup date 12/15
Crazy About Sports ($130) 
2:25 – 3:25 
Grades: 1st-3rd 
Location: Field		Hip Hop Swag ($120)
1:35 – 2:35 PM
Grades: 1st- 6th 
Room: MPR 		Firecracker Math ($130)
3:25-4:25 PM
Grades: 4th- 6th
Room:  11		Magical Fairy Doll and Holiday Crafts ($95)
2:35 – 3:35 PM 
Grades: 1st-3rd 
Room 11

*No Class Nov 3, makeup date 12/15
Flag Football ($130)
2:50 – 3:50 
Grades: 4th-6th
Location: Field
Class Dates:
Oct: 2, 16, 23, 30
Nov: 6**, 13, 27
Dec: 4
No school  Oct. 9, Nov. 20

**Minimum day schedule: classes begin at 1:15 for 1st-3rd and 1:20 for 4th-6th		Class Dates:
Oct: 3, 10, 17, 24, 31**
Nov: 7**, 14, 28
No school  Nov. 21

**Minimum day schedule: classes begin at 1:15 for 1st-3rd and 1:20 for 4th-6th		Class Dates:
Oct: 4, 11, 18, 25
Nov: 8, 15, 29
Dec: 6
No School  Nov. 1 & 22

All Wednesdays are minimum days, note start times above. 		Class Dates:
Oct: 5, 12, 19, 26
Nov: 9, 16, 30
Dec: 7
No class Nov. 2; No school  Nov. 23

**Minimum day schedule: classes begin at 1:15 for 1st-3rd and 1:20 for 4th-6th		Class Dates:
Oct: 6, 13, 20*(crafts only), 27
Nov: 3**(gym only), 17**
Dec: 1, 8, 15**
No school Nov. 10 & 24

**Minimum day schedule: classes begin at 1:25 for crafts and 1:35 for 1st-3rd Gym

How to Register:
Browse the schedule of classes and class desciptions to determine which ones you would like to enroll your student in. Go to olindaPTA.org/shop to purchase your classes. These classes are made possible by your PTA, and we need your support to make them happen!! If you haven’t already purchased your PTA Membership or donated to the Pledge Drive this year, please consider doing so when you purchase your classes. This allows us to continue providing these classes at a discounted rate for our families. The PTA also spends this money on assemblies, music, and art for the whole school – that’s over $125 per student this year. Over 1/3 of our students are on free or reduced lunch. If you are able to help us provide these services to all students at no cost, please consider donating!

Late Registration:
There will be a $25 late fee per student per class for classes purchased after registration closes. We cannot accept any registrations more than 3 days after registration closes. This is a matter of safety!! Class rosters need to be finalized and checked well in advance of the first day of class to ensure that we do not lose a child. Thank you for your understanding.

Payment:
At checkout, you have the option to pay by cash, check, or credit/debit card (through PayPal). Make checks out to “Olinda PTA”. If you pay by credit/debit card, your card will be charged immediately. If you prefer to pay by cash or check, please enclose your payment in a sealed envelope with your order number written on the outside, and drop it in the PTA box in the school office. Your order number will be emailed to you when you checkout. If you do not receive an email with your order number, please check your spam folder. Still can’t find it? Contact us at olindaPTAasep@gmail.com and we will look it up for you. All cash/check payments are due no later than the Friday before classes start. Students who have not paid for their classes before this due date will automatically be dropped from the class.

There is a $20 fee for returned checks, and student risks losing his/her space in the class.  In addition, parent/guardian will be responsible for reimbursing the After-School Enrichment Program Vendor for the cost of the program. Future enrollments will be denied until payment is made. 

Canceled Classes & Refunds:
The PTA may need to cancel classes if the minimum student requrement for the class is not met, or if we cannot find a chaperone. In this case, you will receive a full refund of your purchse.

Single class sessions may be cancelled due to weather (if the class is outdoors), instructor absence, or school closure. In this case, classes will be made up the week following the last scheduled class, on the same day and time that the class normally occurs. If classes cannot be made up before winter break (for fall session) or before the end of the school year (for spring session), you will receive a partial refund, prorated for the number of classes missed.

There is no refund for Olinda’s After-School Enrichment Program if the student does not complete the program resulting from: (1) missed days, unless a medical emergency occurs; (2) disciplinary dismissal; or (3) late pick-up dismissal (1 warning will be given.)

Refund with a $5 fee is available if you cancel before the first class meeting.  Once your student attends the class, no refund will be given. 

Chaperones:
Each class needs a parent chaperone for the class to run. Classes without chaperones will be cancelled. Chaperones are used in each class to help supervise the students before, during and after the classes. The parent chaperone will receive complimentary admission in the class for their student. Backup chaperones will receive the class at a $25 discount. Please note that chaperones who are absent and do not give 24 hr. notice will be automatically asked to pay for the class in it’s entirety. Chaperones who are absent more than twice may be asked to reimburse the PTA for the classes they missed.

Chaperones must have a volunteer badge issued by the school district. (If you need information on how to get a badge, contact the ASEP chair at: olindapta.asep@gmail.com)

To request to chaperone, set the chaperone dropdown to YES before adding the class to your cart. However, this is not a guarantee that you will be selected as the class chaperone. We often receive multiple requests to chaperone classes, and final decisions about chaperones are solely at the discretion of the PTA board. If your chaperone request is not approved, we will send you a link to pay for the class, or you may request to drop the class at that time.

In addition, chaperones will need to make time to attend mandatory training. This is to ensure that all proper protocols are taken with regard to student safety. All chaperones must attend. Chaperone training will take place prior to the beginning of classes.

Fees and Scholarships:
West Contra Costa Unified School District provides all students and families with equal access to site-based After School Program activities regardless of their ability to pay fees. As such, all payment amounts per student for each class are considered to be suggested donations. However, if Olinda PTA is not able to collect the suggested amount per student for any given class, it is highly likely that the class will have to be cancelled. In order to keep classes affordable for all students and families, Olinda PTA subsidizes the cost for many of the classes to offer discounted rates to our students. In addition to the subsidies, we also have a limited amount of Scholarships available in order to increase the accessibility of ASEP classes for all students. When buying your classes, please consider also purchasing an ASEP Scholarship Gift. This will allow us to distribute more scholarships to students in need!

To request a scholarship: Use coupon code SCHOLARSHIP30 (for a $30 scholarship) or SCHOLARSHIP60 (for a $60 scholarship) at checkout, and leave us a note explaining why you are requesting a scholarship when you complete your checkout questionnaire. Note that use of these codes are not a guarantee that your child will be awarded a scholarship. Scholarship availability may vary each ASEP session and is determined by PTA budget and number of scholarship requests received. Final decisions about scholarship awards are solely at the discretion of the PTA board. If your scholarship request is not approved, we will send you a link to pay for the remaining portion of your class purchase, or you may request to be dropped from the class at that time.

Student Dismissal and Supervision:
As an extra measure of safety, students in Grades TK-3rd will be supervised upon school dismissal until the start of class time by the parent chaperone. Students in Grade 4-6 are responsible for getting to their after school classes on their own. All ASEP students in Y-Care should go immediately to Y-Care upon school dismissal. They will be escorted to and from their after school class by a parent chaperone or Y-Care personnel.

Instructors:
Some of our Instructors are paid professionals from companies specializing in after school education.  Many of our Instructors are parent and community volunteers who have an expertise in a subject and strong interest in providing an opportunity for our students. All Instructors are held to WCCUSD requirements including background checks and TB tests.

Questions? Contact our ASEP Chairperson, Ellie Wheeler: olindaPTAasep@gmail.com

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